AI Automation for Everyday Work
AI tools that take routine work off your team, built for businesses where losing someone's private information would be a serious problem. One fixed price, and written instructions when we hand it over.
What we build
The AI you can sign up for online knows nothing about your business. We build tools that use your own files and follow your own way of working, and we set them up properly the first time, so you are not rebuilding them the moment someone asks how they handle your information.
Answering customer questions
A tool on your website that answers the questions you get asked most often, captures details from interested visitors, and keeps working outside office hours. Anything unusual is passed to a person rather than guessed at.
Taking care of paperwork
Reading incoming invoices, forms, and applications and typing the details into your own system, so nobody on your team is retyping the same information twice.
Answering your staff's questions
A tool that answers your team's questions using your own handbook, policies, and files, and shows them which document the answer came from, so they can check it.
Following up on new business
Making sure new inquiries get a reply, reach the right person, and are followed up, without hiring anyone else to do it.
Why ours are different
Before we build anything, we work out how your information has to be handled. If you deal with patient records, money, or client files, that has to be settled first, not after the thing is already running.
In practice that means four questions, answered up front: what information the tool can see, where that information goes, who else can get to it, and what happens when it gets something wrong. Your information is not used to train anyone else's AI, and we put that in writing. We also do the security reviews and HIPAA and SOC 2 work ourselves, so when a client asks you how it all works, the answers come from the people who built it.
Who this is for
Healthcare & dental practices
Take the work out of new patient forms, booking, and reminders, without breaking the rules on patient records.
SaaS companies chasing enterprise deals
Add AI to your product and your own workflows in a way that gets past a big customer's security checks instead of holding up the sale.
Professional services firms
Law, accounting, and financial advice: taking on new clients, checking for conflicts, and first-pass reading of documents, with client confidentiality built in from the start.
Biotech & life sciences vendors
Handling research and day-to-day paperwork where the agreements you have signed with partners decide what can leave your systems.
Example builds
Examples of the kind of thing we build, and the question each one raises about your information. These are illustrations, not past client work.
Patient intake and scheduling
For dental and medical practices. Handles new patient forms, answers routine booking questions, and sends reminders. The real work is deciding what it is allowed to ask for, where those answers are stored, and which other companies end up seeing patient information.
Security questionnaire responses
For small software companies held up by a big customer's security checks. It drafts answers from your own policies and previous replies, turning days of work into an afternoon. A person always approves the answers before they go out.
Client intake and conflict checks
For law, accounting, and advisory firms. Takes the details of a new matter and checks them against your existing client list. Anything unclear goes to a person rather than being approved without review.
Website support agent
Answers the questions you get asked most often, captures details from interested visitors, and keeps working outside office hours. Anything complicated goes straight to you rather than being guessed at.
Internal knowledge base agent
Answers staff questions from your own handbook, policies, and product files, and shows which document each answer came from. That last part matters: an answer you cannot check is an answer you cannot trust.
Invoice and form data entry
Reads incoming invoices, forms, or applications and puts the details into your own system. When it is not sure, it asks a person instead of writing something wrong.
Partner and vendor document processing
For biotech and life sciences suppliers. Sorts and summarizes incoming partner paperwork, set up around the agreements that decide what is allowed to leave your systems.
How it works
- Free half-hour call. Where AI would genuinely help, and what you need to be careful with.
- One fixed price. Written down before we start, and it does not change.
- We can continue looking after it. Only if you want us to. Month to month, and you can end it at any time.
Not sure where to start, or worried about AI tools you already pay for? That is AI Strategy & Adoption.